Planning an outdoor event in Kansas City is an exciting challenge that combines the beauty of local culture with the practicality of top-notch event planning. Whether you are hosting a fund raiser, BBQ festival, vegan fest, corporate event, charity event or community gathering, one of the most crucial decisions you'll make is selecting the right Kansas City Tent. When the weather is unpredictable, or when you want to add a touch of elegance and professionalism to your event, choosing high-quality custom branded tents can make a world of difference.
In this blog, we’ll guide you through what to look for when buying a custom tent, how to plan your outdoor event in Kansas City, and why 10x10 custom branded tents or 10x20 logo tents might be the perfect solution for your event needs.
Why Kansas City Loves Outdoor Events?
Kansas City, with its vibrant local culture, bustling arts scene, and love for sports, is the perfect backdrop for outdoor events. From food festivals like the Kansas City BBQ Festival to live concerts at Starlight Theatre, and outdoor weddings at Loose Park, the options are endless. But Kansas City’s four-season climate means you need to be prepared for rain, sun, or wind—especially when planning an outdoor event. This is where Splash Tents comes into play, offering shelter, style, and functionality for all kinds of gatherings.
Outdoor events are all about ambiance, and with the right tent, you can elevate the experience of your guests while protecting them from unpredictable weather. But how do you choose the right custom tent for your event? Let’s dive into the essentials.
What to Look for When Buying a Custom Tent?
Whether you’re planning a corporate branding event, school event or a large public gathering, investing in a custom tent gives your event a unique identity. Here's what you need to consider when buying a high-quality marketing tent or custom branded tent for your next Kansas City outdoor event:
1. Size and Shape
The size of your tent is the first factor you need to decide on. Are you hosting an intimate gathering or a large corporate event with hundreds of guests? Custom tents come in a variety of sizes, and selecting the right one depends on your guest list, the type of event, and the space available at your venue.
For smaller gatherings, a 10x10 custom branded tent can provide ample space for a few tables, displays, or even a food station. On the other hand, larger events may require a 10x20 logo tent, which offers double the space and can accommodate a more extensive setup.
When considering size, make sure to think about the layout and flow of your event. Will guests be standing, sitting, or interacting in groups? Make sure your tent can comfortably house the activities you have planned.
2. Customization and Branding
Kansas City is a city of businesses, and many corporate events, festivals, and sporting events demand custom tents with branding. A custom tent with your logo or event theme not only adds a professional look but also increases visibility for your brand.
Splash Tents offers customizable tents, including 10x10 custom branded tents and 10x20 logo tents that help your event stand out. Whether it’s a vibrant logo, your event’s colors, or unique design elements, branded tents add an instant layer of credibility and professionalism to any gathering. This is especially important for trade shows, product launches, or any event that calls for brand visibility.
3. Durability and Materials
The weather in Kansas City can be unpredictable, so durability is essential when selecting your custom tent. Look for tents made from high-quality, weather-resistant materials that can withstand rain, wind, and sun exposure. High-quality marketing tents from Splash Tents are built to last, ensuring that your investment will serve you for many events to come.
A tent's frame should be robust enough to handle the elements, and the fabric should be UV-resistant and waterproof. Double-check the material options available for your Splashtent to ensure they meet the demands of your event and offer maximum protection for your guests.
4. Ease of Setup and Breakdown
When planning any event, time is of the essence. The last thing you want is a lengthy and complicated setup process. Fortunately, Splash Tents' custom tents are designed with ease of use in mind. Whether you need a 10x10 custom branded tent for a pop-up event or a larger structure for a wedding, look for tents that are easy to assemble and disassemble.
Consider whether you need extra accessories like sidewalls, flooring, or lighting to enhance the comfort and functionality of the space. Many high-quality tents come with customizable features, making it easy to adapt to different types of events.
Planning Your Outdoor Event in Kansas City with Splash Tents
Now that we’ve covered what to look for when buying a custom tent, it’s time to turn your attention to the big picture: planning your outdoor event in Kansas City. Here are some steps to help you plan with Splash Tents:
1. Determine the Best Event Date
Kansas City’s weather can vary throughout the year, so selecting the right date for your event is key to ensuring the success of your outdoor gathering. Spring and fall often offer mild temperatures and pleasant conditions for outdoor events, while summer months may bring high temperatures and occasional thunderstorms.
If you’re planning an outdoor event in Kansas City, consider renting a custom tent that offers shade and protection from the sun. Splash Tents can help you select the right tent for your specific needs.
2. Choose the Right Location
Kansas City offers an array of outdoor venues for all types of events, from intimate garden spaces to expansive open-air parks. Venues like Union Station and The Country Club Plaza offer scenic backdrops for corporate events or social gatherings. Loose Park and Washington Square Park are also popular choices for weddings and larger outdoor events.
When selecting your location, make sure to take into account the available space for your custom tent and other amenities. Splash Tents can help you plan your layout to make the most of the space available.
3. Coordinate the Event Logistics
Once you’ve secured your venue and decided on the size and type of your custom tent, the next step is coordinating event logistics. This includes organizing catering, entertainment, lighting, and additional event rentals like tables and chairs. Splash Tents not only provides high-quality tents but can also assist with event rentals and other setup needs.
Make sure to also plan for electricity, sound systems, and any other necessities to ensure your event runs smoothly. A reliable tent provider like Splash Tents can guide you through every aspect of event preparation.
4. Brand Your Event
For corporate events or community gatherings, branding is important. Use 10x10 custom branded tents or 10x20 logo tents to showcase your business or event. Branded tents can make your event more visually appealing and help attendees remember your brand long after the event is over.
Splash Tents offers custom printing options to help you create a tent that’s a perfect fit for your branding needs, adding a professional touch to your Kansas City event.
5. Prepare for the Unexpected
Even in the best weather, you can’t predict everything. Kansas City’s weather can be unpredictable, with occasional rainstorms or wind gusts. Make sure your Splash Tent include options for sidewalls, additional anchors, or other safety features to keep your guests safe and comfortable in any weather.
Splash Tents’ durable tents are designed to withstand the elements, ensuring your event remains protected, no matter the forecast.
Planning an outdoor event in Kansas City is a thrilling experience, and with the right custom tent, you can ensure your guests have an unforgettable time. Whether you’re renting a 10x10 custom branded tent for a small pop-up event or a 10x20 logo tent for a grand celebration, Splash Tents has the products and expertise to help you create a memorable experience. By following these guidelines, you can confidently plan your next Kansas City outdoor event with the perfect custom tent that reflects your brand, accommodates your guests, and stands up to the elements.
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